Invoicing from Symbion To invoice flu vaccines that come in pack of 5 or 10 vials, please ensure the carton size is set to 1 as the description indicates the carton size already. Your dispensary software will break it down for you. This may result in your GP being low – this is expected. 1. In POS > under ‘Stock Control’ > Open ‘Invoice Matching’ and select ‘New’. 2. If from Symbion, enter in “SYM” into the supplier field and select Order/Import Match. Then select Check for invoices. 3. Tag the invoices that you want to download and select “Match Electronic Invoices” A prompt message will state “are you sure you want to accept electronic invoice (#) yes/no?” Select yes. 4. Ensure all unit qty’s and the carton size (ctn size) to be 1. Ensure the Sell Inc is set to the correct price (see below for a guide). 5. Once all corrected, select save, select accept then enter your User ID and Password. Select Continue, a prompt message will appear “Purchase invoice (#) has been accepted. Will you like to print labels?” Select Yes or No. Invoicing from another supplier To invoice flu vaccines that come in pack of 5 or 10 vials, please ensure the carton size is set to 1 as the description indicates the carton size already. Your dispensary software will break it down for you. This may result in your GP being low – this is expected. 1. In POS > under ‘Stock Control’ > Open ‘Invoice Matching’ and select ‘New’. 2. In “Supplier”, add in the corresponding supplier. Example: EBOS, Seqirus etc – then enter Item ID and or Order Code 3. Ensure carton size is set to 1. (Carton size is set to 1 as the dispense software recognises the pack and will break it down correctly) 4. Enter in carton cost 5. Enter in the number of cartons received in “units invoiced” This example shows the store received 50 cartons. 6. Save and accept invoice. 7. Enter in User ID and Password Invoicing NIP Vaccines (Government funded stock) You may not receive an invoice for these items, but please use the delivery note or online stock acceptance as a guide for the number of units received. Similar to invoicing the free covid vaccines. In POS > under ‘Stock Control’ > Open ‘Invoice Matching’ and select ‘New’. Add in the correct supplier and add in the corresponding stock with the item ID’s and or order codes. Ensure when accepting the stock, it should look like the following (add in your units invoiced but keep everything at $0.00 as this is free stock). Once finalised, accept the invoice.

Note: Flu Vaccine will need to be dispensed before Flu Voucher can be processed on CSP Register Dispensing - When a customer presents a Flu Vaccine Voucher 1. Dispense influenza vaccine using normal dispense process 2. Ensure price is set to $24.99 Point of Sale (Register) - When a customer presents an Flu Vaccine Voucher 1. Logon to CSP Register 2. Select the customers script from the “SCRIPTS” menu The price of the script must be $24.99 for the staff member to process the voucher at the point of sale 3. Click “Pay” and enter the customers loyalty details (if applicable) 4. Click "Gift Cert Serial" 5. Enter the voucher code from the voucher the customer presents 6. Click "24.99" to complete the transaction

When accepting the flu vaccines, the price we are selling it as “sell inc” needs to be changed. In POS, the sell price (inc GST) for Afluria is $279.90 in a carton of 1. In Dispense Works, when dispensing correctly the sell price ($27.99) will being broken down in increments of 10. You can find a guide here: How to Dispense Flu Vaccines & How to invoice Flu Vaccines Item ID: Description: Carton size accepted in POS: Sell Price in POS: Order Code: Supplier: Barcode: Voucher Price: Dispense Works break down per vaccine: (when dispensed correctly) 542234 AFLURIA SH25 QIV PFS NO NDL LL X10 1 $279.90 820059 Symbion 9317109990226 $24.99 $27.99 - Regular Customer $24.99 - Voucher Customer (this will need to be overwritten) 542245 FLUCELVAX SH25 QIV PFS 25G/25 X10 1 $349.90 820040 Symbion 9317109990264 No voucher available for this brand $34.99 542801 NIP AFLURIA SH25 QIV PFS NO NDL LL X1 1 $0.00 TBA TBA TBA Government Stock $0.00 474811 FLUZONE HI DOSE QIV 2025 PFS X5 1 $324.95 474811 Symbion 9329670000297 No voucher available for this brand $64.99

Corporate Care, Company Medical Services (CMS), AusVacs, Medic-at-Work, Vitality Works and Harbour HealthCare are continuing their partnerships in 2025. Please find below the steps we will need to follow when a patient presents in store with a corporate flu voucher. The process is the same as the previous years' process: https://bloomsthechemist.freshservice.com/a/solutions/articles/75000120994 The employee will present in store with their voucher and photo identification to receive their FREE vaccine. The store will be reimbursed by BSO at the end of the following month based on redeemed flu voucher codes in the previous month. The price of $24.99 represents the price for Afluria Quad only. Please ensure the pharmacist immuniser is communicating the price and the vaccine type to each patient.

At Blooms The Chemist we recommend all vaccinations are dispensed. This is due to a number of reasons: Helps control your inventory and reporting processes Keeps a dispensing history for the patient Will help with reporting sales and GP$ 1. Select Patient 2. Either Dispense as an S3 or Dispense under doctors prescription 3. Date will autofill today's date, edit if needed 4. Select appropriate flu vaccine, with injection of 10 5. Select Quantity and change to 1 6. Accept the Quantity 7. Select "no" 8. Ensure drug is linked 9. Add in directions 10. Ensure Price is correct -Voucher Customer: $24.99 -Regular Customer: $27.99 11. Ensure Price is correct -Voucher Customer: $24.99 -Regular Customer: $27.99 12. Add in initials and Dispense

Record the vaccination service in PlusOne/MedAdvisor. It is recommended that PlusOne/MedAdvisor is used to document: Pre-Vaccination Screening Patient Consent Record of Service Linked to the Australian Immunisation Register 1. Open MedAdvisor and select Patients 2. Once selected the correct patient, hover over to record services 3. Select the arrow pointing down and click Flu Vaccination Follow the prompts and ensure all information is correct Questions with a * are mandatory Ensure all Vaccination details are correct Click complete once all information is filled